flow page
On a computer
You don’t have to have a Zoom account to join a meeting, but if you do create one, you can download the app on your computer now (it’s free). The Zoom app works on both PC and Mac.
If you are on a computer and don’t want to create a Zoom account, you will be taken to the zoom.us website in your default browser (i.e. Chrome, Firefox, Safari) and prompted to download the app. This happens via a tiny popup near the top of the browser and if you don’t accept it, you will be joining the meeting from within the browser window which doesn’t have as many options and controls so it is always better to use the downloaded app. When you download it, the desktop app itself is called “zoom.us”.
On iPad or iPhone
If you are using an iPad or iPhone, visit the App Store and download Zoom Cloud Meetings. This app will open when you click the email link to join the meeting.
https://apps.apple.com/us/app/zoom-cloud-meetings/id546505307
On Android device
If you are on an Android device (phone or tablet), visit Google Play Store and download the Zoom app. The app will open when you click the email link to joint the meeting.
https://play.google.com/store/apps/details?id=us.zoom.videomeetings&hl=en
Joining a meeting
You will receive an email link to join the meeting. Whatever device you are on, the appropriate app should open.
If asked, accept to join video and audio via internet.
Verify your audio and video settings – on a computer, go to the Zoom app Preferences or Settings to change the input and output sources.
Security
You’ve probably been hearing about zoombombing, the sharing of unwanted images to meeting participants. This usually happens in situations where a large number of people are using a link that has been widely shared (for example, students in a classroom). To avoid this, all meetings are protected by a password that is built into your link to join, so obviously, don’t share your link anywhere public (like Facebook or other social platforms). In addition, by default, nobody but the host can share their screen without the host’s permission. Once we’re in a meeting and sure that no strangers are there, this can be turned back on. This won’t present any of you from sharing embarrassing images, however!
If anyone is still worried about this, we can implement a waiting room where each entering person gets checked out by the host before being admitted.
Manners
In order to leave everyone’s mic on for the entire meeting, we need to be conscious of allowing people to speak and not talking over one another – and it is hard to do because there may be video delays that make it hard to tell if someone is done or just starting to speak. Maybe we should consider physically raising our hand just to slow it down a bit? Please be aware that some of us don’t hear as well as others making it hard to follow the conversation when the quality of sound is not always good.
If you want to share photos via the share screen option, please raise your hand and let everyone know before starting. When you are sharing, please only share the folder your photos are in, not your whole desktop and turn off full screen mode because it overrides everyone’s screen when you do that and they can’t be looking for the photos they would like to show when you’re done.
More help
This page has pretty much everything you need that might not be addressed here.
How to use the Virtual Background option (older computers may have limits).
Question?
Email Dana at dana@vizou.com.